Who we are
‘We’ are Pall Mall Cosmetics, a trading name of Pall Mall Medical Ltd. Our registered address is Queens Court, 24 Queen Street, Manchester, M2 5HX. Company Registration Number: 06980523.
At Pall Mall Cosmetics, we want you to be confident that your information is kept safe and secure with us and understand how we use it to provide great care and a more personalised experience.
What information do we collect about you?
- Personal data that you provide such as such as your name, age and contact details when you contact us through our website, by phone, email, post, face to face or via social media
- Information collected from our website – eg IP addresses and browsing behaviour from our website and any supporting apps you may use (please see more in our cookie section)
- Basic recruitment information such as your education, qualifications, identification documents and right to work confirmations if you are applying for a position with us
- Basic patient information about you such as your name, date of birth, postal and billing address, telephone numbers, next of kin, GP practice
- Information about your health and well-being, treatments and care provided. This may also include information about your marital status, ethnicity and sexual orientation and results of any investigations or healthcare provision such as x-rays, scans and pathology/laboratory tests
- Video images if you use our video consultation service
- Bank information (this is retained by our third party payment service for billing)
- Your health insurer where applicable
- Information from compliments, complaints and incidents reported
- Your feedback, reviews and contribution to our client questionnaires and surveys
- Information from other sources (including those provided from external sources)
We work closely with third parties such as healthcare business partners and sub-contractors such as those providing pathology services, scans and X-rays. We therefore may receive information from them relating to your health and care such as referrals, reports and test results.
We may also receive information about you from our trusted sub-contractors who provide technical support, payment services, advertising and analytics support. This could be confirmation of payment for your services and information about your browsing behaviour on our websites and supporting applications.
How will we use the information about you?
This section explains how and why we use your personal data:
We need to process your personal data to manage our services, to carry out our obligations arising from any contracts entered into between us and you, to provide you with information or services you have requested and to help you with any payments or refunds you may require. To ensure that you receive the best possible care, your health record will also contain more sensitive information and reports about your health including details of any appointments, illness, tests and other treatments you receive. This may be shared with those who have a legal and legitimate need to see it to support your care.
We may share minimal and relevant information within other organisations in order to provide effective information technology, financial, legal and governance support.
We use personal or anonymous data to monitor how effective our services are and to make sure that the treatments and services we provide are meeting the needs of our clients.
We use your personal data to send you our newsletters and information about products and services that you may be interested in if you have given us explicated consent to do so. You can opt out of this at any time.
We may use your personal contact details to notify you about changes to our service/s.
Sometimes we are required by law to pass on certain information about you without your consent, for example:
- Reporting some infectious diseases
- Where a law, court order or public authority instructs us to do so
- Information about you may be shared without your consent in exceptional situations, such as:
- when a serious crime has been committed
- if there is a serious risk to the public or our colleagues
- to protect children or vulnerable adults who are unable to decide whether their information should be shared
How we store and protect your data
The confidentiality and security of your information is of paramount importance to us. We take the utmost care when handling your personal and confidential information and ensure that we have appropriate organisational and technical security measures in place to prevent unauthorised access, accidental damage, destruction or loss.
We use computer safeguards such as firewalls and data encryption and enforce physical access controls to our building and records to keep information safe and expect those who are employed or work in partnership with us, to have regular training and follow our policies and procedures. We take active steps to monitor compliance with these.
Personal data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (EEA). It may be processed outside the EEA by one of our service providers. When we transfer your personal data, we will ensure that there are adequate protections in place, in line with UK Data Protection Laws.
Credit card payment transactions will be processed securely by our third party payment processors.
We enforce physical, electronic and procedural safeguards in connection with the collection, storage, disclosure and destruction of personal data. We may ask for proof of identity before we share your personal data with you or your representative.
By sending us an email message (for example via our email@example.com email), you will be sending us personal identifying information, such as your name and email address. In these cases, we may retain the information as long as necessary to respond to your request or otherwise resolve the subject matter of your e-mail.
Please be aware that email is not necessarily secure from third party interception or misdirection. For your own protection you may wish to communicate sensitive information using a method other than email.
From time to time we may contact you with details of other products and services we provide at Pall Mall Cosmetics or Pall Mall Medical. When you register with us, we will ask you if you would like to receive marketing communication. If you have consented to receive information, you can of course change your choice or opt out at any time online, at the clinic, over the phone or in writing at any time.
If you no longer wish to be contacted about our products and services, please call or email firstname.lastname@example.org so we can amend your contact preferences.
Access to your information, your rights & correction
Under UK Data Protection law and GDPR, you have the right to request a copy of the information we hold about you. If you would like a copy of some or all of your personal information, feel something is not right after reading your records or would like to know more about your rights, please contact our Data Protection Officer.
For more information visit www.aboutcookies.org or www.allaboutcookies.org
How to contact us
If you would like to know a little bit more about how Pall Mall Cosmetics handles your personal information or have a query or data request, please contact our Data Protection Officer:
Dan Clayton, HR Manager
t: 0330 058 44 55